Columbia University EWB – Executive Board

MEETING AGENDA

January 23, 2011

Attendance: Claudia, Kevin, Dhristie, Kristina, Anjali, Christine, Benny, Rebecca, Min Ye, Lacey, Alison, Allison, Bethany

New Policy

- If you’re late for >5min, you have to bake cookies for next meeting

E-Board Goals

- Claudia/Kevin (Co-Presidents)

• Efficiency
• Reply to all emails
• Work towards being a premier chapter
• Reaching out to other chapters to help other chapters/ourselves improve
• Very great reports -> hardly ever denied
• Successful Northeast workshop
• Keep meetings short + efficient -> end by 6:15
• Centralize documents and collaborate btwn programs

- Dhristie (India PL)

• Follow through on delegated tasks
• Get Application Review Committee started!

- Kristina (Funding Chair)

• Corporate campaign
• Think of new ways to generate interest
• Connecting w/alumni
• Reaching out to professors/professionals

- Anajli (Ghana PR)

• Foster inter-program relationships

- Christine (Public Relations Chair)

• Reach out to other chapters, professors, NY Professional chapter
• Business cards!

- Benny (Webmaster)

• Create a standard for interprogram communication

- Rebecca (Treasurer)

• Strengthen relationship w/professors and administrators

- Min Ye (Secretary)

• Connect w/other program’s secretaries + send out info about programs’ minutes in weekly email

- Lacey (Uganda PL)

• Old E-board became disconnected w/their program -> should focus on retaining connection w/programs

- Alison (Uganda PM)

• Columbia ties -> there’s a lot of resources here!
• Instead of only 1 faculty member, have a group that we can consult with
• Each program has important resources that not all programs might know about
• Make equipment list and share equipment/resources btwn programs

- Allison (Events Chair)

• Photo competitions from EWB-USA!
• Detailed website
• Improve connection w/student council
• Start the program meetings earlier in the year + make new members feel welcome

- Bethany (Education Chair)

• Plan workshops every month

Winter Break Update for India Team

- India team officially closed over winter break

- Looking at working in Morocco

• Approached by a Peace Corp member working there

- Goal: submit at end of month

• Application complete but looking for technical mentors

EWB-NY General Body Meeting – Reaching Out to Middle/High Schools

- Kristina: Can go into school to show kids cool projects such as making bridges out of toothpicks

Public Speaking Workshop – Contact w/Bethany

- Bethany knows Communications Professor from New Jersey

• Specialty: interpersonal stuff (ex. friendship) -> like team building
• Can do intercultural and also public speaking/presentation

- Useful for giving presentations

- Can only come on Fri/Sat

- 3 diff sessions in a day w/reception and break btwn each section

• Might be better to limit to 2 workshops since 3 might be too much
• Intercultural speaking might be cool
• Separate session for travel team?

- Date: 2/5 or 2/19 at 11, 12:30, 2

• Saturday might be better
• In one of the Mudd rooms – Mudd 833 or maybe Hamilton?
• Start at 1pm so we don’t need to feed ppl lunch -> end at 4?

- Goal: encourage everyone to show up!!!

- Initiative to film workshop w/Lerner…?

• Good idea to film everything we do! For PR and website
• Bethany will talk to Lerner about it

Fundraising via Mel’s

- ~$1000 profit from Campo event last year

- Christine: will look into Mel’s + ask about carding policy

- Might be more strict on carding

- 18+ event

Flyers

- Have to be careful about what we put on flyers

- Benny (Webmaster) will be in charge of making flyers

Northeast Conference

- Kevin emailed Rosemary

- Application will come out at the end of this month

Email Policy

- CC cu-ewb on all email replies

- Sponsorship: Kristina

- Events: Bethany/Allison

- General interest: Min Ye

EWB-USA Membership Policy Change

- Instead of sending in form, now have website where members can sign up

Columbia ADI – Contact w/Christine

- DevFest: getting a bunch of developers within Columbia community and professionals and a bunch of clubs

- Each club has opportunity to present

- ADI suggested that we do a brainstorming session where we present our projects and developers that come in can help us

- 1/29: PitchFest where clubs can bring in their ideas and developers can help them

- Starts 1/29 and runs until 2/6

• Holding events weekday nights

- How should we present? Which day?

• Talk about our projects and mention where we have roadblocks
• Can use as opportunity to get new members!
• Thursday/Friday night?
• Sit down w/ADI and discuss

International Conference

- Weekend after Spring Break (Fri-Sun)

- Early bird special before Valentine’s Day

- Can apply to Dean’s Fund/ABC Appeal to fund traveling

- Get all interested people to tell us within the next 2 weeks

• Money:

• Travel costs: ~$450
• Roughly: ~$525 for travel and hotel bill

- Costs – not early bird special:

• Registration: $235
• Hotel: $25 for each night (3 nights)

Application Review Committee

- First step: send out blurbs to all professors each program listed

Website

- PL’s talk to Benny to figure out how to appropriately update website

Sponsors

- Update sponsor’s list on website

• Do we currently have any sponsors?

- Claudia knows group in Washington that sponsors international groups

• Group is faith-based

• Only Uganda’s NGO is faith-based

• EWB is located in USA so we might not be eligible

- Diff “rewards” for diff lvls of sponsorship

• Ex. if donate enough $$, can have them on t-shirts

- Establish a standard for sponsorship

• Kristina will come up with standard by next meeting

Fill Out 512 Forms

- General overview of program

- Can help w/sponsorship

- Can see current 512’s if we log into EWB site

Survey

- Bethany wants to ask if there are any events the members want

- What kind of changes would you like to see?

- What kinds of events?

- Put together questions for survey to send out to EWB members

Webinar Movie Night

- Way of encouraging people to watch webinars!

- Webinars are on EWB-USA website

- Get a room w/a projector

CPR Workshop

- Should set it up soon

- Took a month to set up last year

- Need funds -> need to pay the ppl

- Can do this through Red Cross and American Heart Association instead of CAVA

• More legit and more professional

- Can invite ppl from other chapters and Columbia community

• Advertise through GlobeMed, Global Brigades, Rotaract, AMSA, Charles Drew, etc

- Want a Lerner room – Party Space, C555

Welcome Back Party

- EWB Only!

- Can have it in Harmony

- Sat, 2/5 – same day as Public Speaking Workshop

• 10PM either Rebecca or Lucy’s suite

- PLs will send out info about party instead of sending through listserv